The Dancers tab is your single view for managing all dancers at your studio for this event. It combines your studio roster with event registration status, so you can see who is registered and who still needs to be added.
What You See
Each dancer in the list shows:
| Column | Description |
|---|---|
| Name | Dancer's full name |
| Age | Current age. The "competition age" shown alongside it uses the event's configured method (as of Jan 1 of the event year, or as of the first day of the event) |
| Entries | Number of entries this dancer is in for the event |
| Event Status | Whether they are registered for this event |
Event Status badges:
- Registered for this event: The dancer has been registered (by studio, by self, or by guardian)
- Not registered: The dancer is on your studio roster but has not been registered for this event yet
How Dancers Get Registered for an Event
There are multiple routes a dancer can end up registered for your event. The Dancers tab reflects all of them:
1. Studio registers the dancer (most common)
The studio owner or teacher adds the dancer from the roster and completes registration.
2. Dancer self-registers
A dancer with a Kompdesk account can go to the event page and register themselves. If they are affiliated with your studio (linked via studio code), they will automatically appear as "Registered for this event" in your Dancers tab.
3. Guardian registers on behalf of dancer
A parent or guardian with a Kompdesk account can register their child for the event. If the child is linked to your studio, the registration will be reflected in your Dancers tab.
Note: When a dancer or guardian self-registers, the system automatically creates the studio-level registration link, so their status updates in your portal without any action needed from you.
Adding Dancers to the Event
From your roster:
- Find the dancer in the list (they will show "Not registered")
- Click the "Register" button next to their name
- Confirm registration
- Dancer fee is added to your studio fees
New dancer (not on roster):
- Click "Add Dancer" at the top
- Search for the dancer first; if they are not on Kompdesk yet, use "Create New" and fill in their details (name, date of birth, ID number)
- The dancer is added to your roster. They are not registered for the event yet: click "Register" next to their name to do that
After Entries Close
Your roster is yours across every event, so you can still add dancers to it and edit their details on this page after entries close. Registering a dancer for the event, removing a registration and removing a dancer from your studio are locked: the organiser makes those changes, so send them the dancer's details. A date of birth change that would move a dancer out of an entry in a closed event is refused for the same reason.
Removing a Dancer from the Event
Clicking "Remove from Event" opens a modal that lists every entry the dancer is still in. A dancer cannot be removed while they are in an entry. Deal with each entry first, one at a time:
| Entry | What you can do |
|---|---|
| Solo | Delete the entry from the modal (it asks you to confirm) |
| Group | Either delete the whole entry (every dancer in it loses it, and the modal says how many), or edit the entry and take this dancer out. When you save, the age group and dancer count are recalculated from the dancers who remain |
A dancer is never taken out of a group automatically. Once the list is empty, Remove from event becomes available and removes:
| What Gets Removed | Details |
|---|---|
| Fee records | The dancer's fee records on this registration |
| Check-in status | Their check-in record |
| Portal access | Their event registration. They will no longer be able to access the dancer portal for this event |
Important details:
- Every entry deletion and the removal itself are recorded in the organiser's Activity Log with your account
- The dancer remains on your studio roster. They are only removed from this event
- The dancer (or their guardian) will need to re-register to regain portal access
Stat Cards
At the top of the Dancers tab you'll see summary cards:
| Card | What It Shows |
|---|---|
| Total Dancers | All dancers on your studio roster |
| Registered for Event | Dancers currently registered for this specific event |
| Total Entries | Number of entries your studio has for the event |
Search and Filter
- Use the search bar to find dancers by name
- The list shows both registered and unregistered dancers so you can quickly see who still needs to be added
Tips
- Check the Dancers tab after your students or parents self-register. Their status updates automatically
- "Remove from Event" only works once the dancer is in no entries, so clean up their entries first
- You can register dancers at any time before the entries close date
Dancers Affiliated with Multiple Studios
A dancer can be affiliated with more than one studio and may have entries produced by different studios at the same event.
Example: Alex trains at three studios: Studio A (Contemporary), Studio B (Hip Hop), and Studio C (Ballet). For the same competition, Alex enters:
- A contemporary solo produced by Studio A
- A hip hop group routine produced by Studio B
- A ballet solo produced by Studio C
This is fully supported. The dancer only needs one event registration (tied to their primary studio), but each studio can independently create entries that include that dancer. Each entry records which studio produced it.
What this means for you:
- You will see all your dancers' entries in your portal, including ones your studio created
- The event organiser can see which studio produced each entry from the Dancers tab
- Fee calculations accumulate across all entries the dancer appears in, regardless of which studio created them