Each competition has an entries close date set by the event organiser. After this date, studios and dancers can no longer create or edit entries.
Before the Deadline
- Studios can create, edit, and delete entries freely
- Dancers can be added to or removed from entries
- Draft entries can be submitted
- Submitted entries can be edited (routine name, music, notes)
After the Deadline
- Studios and dancers are locked out of the event: entries, dancer registrations, custom answers and withdrawals
- You will see: "Entries have closed. Entries, dancer registrations, custom answers and withdrawals can no longer be changed from this portal. Only the event organiser can make changes now."
- Only the event organiser can add, edit, or delete entries after this date
- Studios can still add dancers to their roster and correct dancer details, because the roster belongs to the studio and not to one event. Registering that dancer for the event is the organiser's job after close
- Studios can still upload or replace music on their Music page until the end of the day before the event starts. A music file can only be replaced with a new version, never removed, so an entry that has music keeps music
Where to Find the Deadline
The entries close date is shown:
- On the event information page
- In the entry form as a reminder
- On the studio dashboard for the event
Need Changes After the Deadline?
Contact the event organiser directly:
- Use the "Contact Organiser" button in your portal
- Explain what change you need (add entry, edit details, withdraw)
- The organiser can make changes on your behalf at any time
Tips
- Submit entries well before the deadline. Draft entries are not visible to the organiser
- The deadline is enforced at end of day (23:59) on the close date
- Organisers typically set the deadline 1–2 weeks before the event to allow time for scheduling